Collaborative project management software | Planzone

November 14, 2013

Planzone: Project Managment software that makes teamwork easy

In our previous articles we talked about why a company needs project management and why collaboration is the key to a successful Project. In this blog we see how Planzone combines these two concepts.

Planzone allows users to share information and ideas while working towards a common goal, making it an indispensable accessory for managers. It also allows each user to collaborate from within his own personal workspace.

The decision to implement Planzone is often the result of common criteria:

We want to:

- divide our work into tasks, listing them so that they are easy to follow
- have a checklist, so that nothing is forgotten and everyone knows what to do
- have a centralized space for document storage and discussion, accessible by all
- attach documents/have discussions within the context of a current project
- cut down the quantity of unwanted emails

If just one of these points applies to you, read futher to find out how Planzone solves the problem.

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October 31, 2013

Planzone promotes young soccer talents – and wins 8:0!

Munich – Home of the successful soccer club FC Bayern Munich and at the same time of the German Planzone-team. During the last seasons, the famous soccer club has shown that local players can become true heroes: Müller, Lahm, and Schweinsteiger are among the best-known examples. Yet, until such success is achieved, it takes lots of active support. Working with young players is a challenging but also rewarding project – just the type of project where Planzone is needed. In this case, however, there is not so much a technical need but rather a material one – and still, Planzone can help: Since this season, the junior team of the TSV Pliening-Landsham is wearing jerseys sponsored by Planzone.


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October 25, 2013

Back to basics: Collaboration is Key in Project Management

In our previous article, we talked about why a company needs Project Management. Now, we look at why collaboration is key to getting the most out of Project Management.

Project Management doesn’t happen on its own ...


Today's projects involve different departments within an organization. Employees operating in diverse areas are required to work together. Neither is collaboration on projects restricted to employees within an organization. Partners, suppliers and clients can be involved in different phases of a project, so it’s important to understand how, and to what extent they work together.

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October 14, 2013

Back to basics: Why a company needs Project Management ?

Why bother with Projetc Management ?
Well, let’s look at a few key points and remind ourselves of some of the very obvious advantages that we often lose sight of. Sometimes it helps to see things plainly again !

“What is a project?”

It has a BEGINNING and an END...
...with OBJECTIVES and precise results ... involves many USERS.

It operates in a structured environment, with different PHASES
... which can be broken down into lists of TASKS
And all of these things are INTERCONNECTED.

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July 03, 2013

Collaborating with teams in other countries

Collaborative Task management for the release of new products

Comat AG is a leading global supplier of high-quality components, systems and services in industrial automation and Railway applications. Manufacturing is in Switzerland, Spain and China, with subsidiaries in Germany, France and Brazil. 

Structuring the Project

Comat has over 10 new product releases at any one time. Each new product release is set up as a separate and new project, each project taking on average two years until completion of the product. All users from the different countries that are in any way involved with the different phases of the project are invited to Planzone. The project is broken down into the main activities for the different phases needed for the approval, design, production, quality testing and delivery of each new product. All tasks are created in each of the different activities (phases), and allocated to the team members in the different countries.

Comat User Storyan example of the different phases of a Comat Project

Managing different versions of the same product

As Comat produces different versions of the same product (Relays) certain activities are further segmented into sub-activities to manage the work related to these different versions. To avoid confusion in the tasks that are similar for each version, the sub-activities are clearly named with the version of the product.

Collaborating with the team

Any discussions take place directly in the different activities, tasks and milestones in Planzone, allowing for a close interaction with the different team members involved in the process. These discussions are also frequently sent to the email of the users through Planzone, ensuring a better communication flow across the different time zones and ensuring  the mobile users are kept up to date.

Re-Using the Project Layout

The Planzone Templates are used for the creation of new projects as the workflow for the different product versions are very similar. This saves the Project Managers time and ensures the teams are immediately familiar with the collaborative environment in each new project.

We would like to thank Comat for taking the time to share their feedback with us.


The Planzone Team


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July 01, 2013

Rome was not built in a day: profit from Planzone trainings

Omnia_Rerum_ENSince the 21st century, with increasing globalization and thus the increasing outsourcing of various levels of the work process, collaborative project work has become critical for many businesses. Adapting to an online collaborative project work environment is a challenge; however, it can be simplified by using dedicated tool. And yet, you should never forget the saying: “Rome was not built in a day”. Structuring your work in an online collaborative project environment is possible but takes time and experience to get it right.

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May 31, 2013

Managing Interior Design Projects with Planzone : a User Story from SM Design

Sybille de Margerie, a well-known interior designer founded her company SM Design with the idea of “modernizing a very traditional sector, using charm, colour and elegance to incorporate technology into her designs, achieving harmony without sacrificing comfort”.

Her philosophy of "be simply creative" was the idea that spurred her to start SM Design 22 years ago.

In view of the number of interior architecture/interior design projects she has handled, SM Design has clearly fullfilled her objectives.


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March 28, 2013

Project Management : Grenoble Institute of Political Science and Planzone

Jean-Robert Compérat is a lecturer at the Grenoble Institute of Political Sciences in Annecy for students studying a Masters in Transmedia.  We would like to share with you his experience of using Planzone with his students between September and December 2012.

Grenoble Institute of Political Science

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March 21, 2013

Structuring a Project : Managing Activities and To-dos

Based on comments from users, we realize that the difference between Activites and To-dos in Planzone is not always clear.

To first structure and organize a project is the tricky part, it is not always clear:

  • where and how to start ?
  • how to set up the major phases or building blocks of a project (Activities) ?
  • what level of detail to include (To-dos) ?

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February 25, 2013

Planzone New Release (February 20, 2013)

Since February 20, new featrures are available in Planzone.

The two major new developments are :

  • strenghtening the identifcation security of Planzone users.
  • the possibility of customising working hours for each day of the week.

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January 31, 2013

Why collaborative to-dos encourage teamwork ?

We would like to share a simple example of how we use collaborative tasks in Planzone to illustrate how it encourages teamwork.

Why use collaborative to-dos ?


Because coordinating the work of several collaborators on the same activity is not always easy.

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January 24, 2013

What is the interest of contextualizing exchanges between co-workers ?

Cloud-based collaborative solutions have changed the flow of information that takes place within a company.

The growing volume of information makes it more and more complex to manage effectively; two questions arise:

  • What is the best way for employees to communicate with each other?
  • How is it best to organize and capitalize this communication?

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January 23, 2013

Four barriers to implementing a collaborative SaaS : Planzone responds.

It is not always easy to change over to a new way of working, with new software and an new modus operandi.

With our five years of experience we feel we have a list (not yet exhaustive) with answers to the types of questions you might have.

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December 06, 2012

Planzone New Release (December 6, 2012)

Our objective : that you achieve yours !

As we come to the end of 2012, we are pleased to introduce an updated release of Planzone.  These improvements have come about as a direct result of our goal to simplify your work, that of your staff, and enable you to achieve your objectives.

You will find below a brief summary of the main developments in this new update. For more a detailed review of the changes, we refer you to the longer version of this summary.

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November 28, 2012

The Agency EssenceDesign shares its Planzone experience

Customers should have a clear overview of the progress on their projects and the work being done. They should be able to make modifications to their Planzone information in the easiest and most direct manner possible. 

We would like to share with you the experience Dominique Frossard has had with using Planzone. As the Web Department Manager of Agence EssenceDesign he kindly agreed to share his feedback with us.


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November 27, 2012

Web H2O and Planzone

One of our primary goals, at Planzone, is to provide our customers with a tool that allows them to have a clear overview on the progress of their projects and the work of each employee.

It is our goal that customers should be able to directly modify the data and manage their problems when they see them.

We would like to share with you the experience of Antoine Detis - Production Manager of Web H20  - who kindly agreed to share his experience of Planzone in his business.

Web H2O - Antoine Détis

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October 01, 2012

Sharing documents : advanced features

The "Documents" section in a Planzone project goes beyond simple file sharing. There is a lot more to do once your folders are created and your files downloaded.

By clicking on a document an overview will appear and you can :

  • Upload a new version.
  • Add comments to a document and send them by e-mail to your colleagues.
  • Edit properties.
  • Attach a document to a to-do and/or a milestone.

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Sharing documents : basic features

In this article we introduce the basic functions under the tab "Documents" in a Planzone project. It allows you to :

  • Create folders : 
    • public. 
    • private. 
    • file your documents according to the folders that you have created.
  • Add new documents : 
    • by uploading them from your computer. 
    • by importing them from your Google account.

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Planzone and collaborative features : document sharing

The first collaborative feature of Planzone that we would like to introduce is document sharing.

This feature appears in the navigation bar of each project under the tab "Documents".
Take the example we have used  in several of our previous articles, (to remind you : you work for the Tourist Bureau of a foreign country and you have decided to participate in the upcoming International Boat Show in Paris that will take place between the 8th and the 16th of December.

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Collaborative tools : why this choice ?

Recently, you would have seen our first article on the above subject entitled "Working in a structured, collaborative environment".

Our second article will focus on advancing the reasons that might influence your decision of whether or not to implement structured, collaboration tools in your business or organization.

The primary reason is because such tools provide real, measurable benefits.

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